One account.
The whole business.
There is no data entry step — everything fleetchart knows comes off documents your business already produces. Upload them once and every load, expense, fine, profit figure and tax number lives in one place you can actually make decisions from.
- 01
Upload it once
Forward the broker's rate confirmation PDF. Receipts, BOLs and PODs are uploaded against the load too — those are stored and organised rather than read, so you enter the amount once.
Extraction reads rate confirmation PDFs. Other documents are stored and linked. Nothing to install, nothing to lose.
- 02
The numbers come off the page
Rate, miles, broker, origin and destination, pickup and delivery dates, load number, deadhead. Anything the model cannot find is flagged as missing rather than guessed at.
You review before it is committed. You always have the final say.
- 03
Everything lands in one account
Loads, expenses, fuel, maintenance, tolls, fines, invoices and every document that produced them — held together rather than scattered across a spreadsheet, an email account and a glovebox. Profit and tax position recompute as each item arrives.
One place for the whole financial life of the business.
- 04
You decide on real numbers
Rate per mile against cost per mile, with the margin between them. Revenue and miles by truck and by broker. Expense breakdowns by category. Fines and deductions tracked. How long each broker takes to pay, and what is owed past thirty days. Which brokers to keep and which trucks are earning stop being a matter of opinion.
Scheduled reports to your inbox, daily, weekly or monthly. Reports and invoices export as PDF whenever you want.
What comes off a rate confirmation.
Rate confirmation
Meridian Freight Systems
- Broker
- Meridian Freight Systems
- Load no.
- MFS-448120
- Pickup
- Chicago, IL · Mar 4, 08:00
- Delivery
- Dallas, TX · Mar 5, 14:00
- Miles
- 967
- Line haul
- $2,880.00
- Fuel surcharge
- $240.00
- Detention
- $0.00
Sample document. Not a real broker or load.
The marked fields come off the page and become a load record. Nobody types a number.
- Rate
- $3,120
- Miles
- 967
- Rate per mile
- $3.23
- Dispatch fee
- $156
- Fuel
- $524
line haul + surcharge
Chicago → Dallas
computed
5% of rate
logged expense
Net on this load
$2,440A load has five states.
It only ever moves forward, and where it sits is where it sits on the board. Nothing is buried in a status field.
- 01
Booked
Rate con received and parsed. The load appears with its rate, miles and expected margin.
- 02
In transit
Wheels turning. Expenses and their receipts attach to the load as they are logged.
- 03
Delivered
Signed POD captured. The load's real margin is now final.
- 04
Invoiced
Invoice and paperwork sent. The payment clock starts here.
- 05
Paid
Money received. The load closes and settles into the period totals.
What changes about your week.
Without fleetchart
- Type load details off the rate con into a spreadsheet
- Keep receipts in the glove box and hope
- Work out profit at month end, if at all
- Reconstruct deductions in April from a carrier bag
- Guess which lanes are actually worth running
With fleetchart
- Forward the rate con, load builds itself
- Expenses logged against the load, receipt attached
- Profit per load current continuously
- Deductions categorised as they happen
- Lane and broker performance ranked by margin
Or send us nothing at all.
On the managed service our dispatchers find the freight, negotiate the rate and file every document as it happens. You do not upload anything, because the people booking your loads are the people keeping your books.
The board fills itself in. You open it when you want to know where you stand.
We find the load
Boards and broker relationships worked from a desk, not a cab.
We negotiate
Rate, detention terms and accessorials agreed before you roll.
We file the paperwork
Rate cons, check calls, invoicing and follow-up.
You drive
And the numbers are waiting when you stop.
Bring your own paperwork.
A demo runs on your documents, not a sample account. One week of rate confirmations is enough to see what the board makes of your operation.